Making the Most of Your Resources: Tips from $1 Billion in Real Wins

By Charles Schaar, Founder of Happy Avocado
Published: January 14, 2026

In the busy world of running a business, things like people, money, and stuff can get used up fast. Wasted time, unused tools, and messy ways of doing things can quietly take away your money, making it hard to grow. From my 20 years making special computer programs for doctor offices, I've seen how smart planning can fix these problems. Those programs didn't just put info on computers; they helped doctors make over $1 billion more money by using every bit of their resources well, like worker time and machines.

At Happy Avocado, we're sharing this know-how with all kinds of businesses—like stores, factories, or offices. We use the best tools out there, without making new software, and always think about making customers happy to help your business grow strong. In this story, I'll share easy tips from those doctor successes, like checking your stuff, moving things around smartly, and connecting ideas. These aren't just ideas; they're real ways that fixed money problems, made strong bases, and made lots of money. Let's see how you can use them for your business.

The Main Problem: Why Using Resources Well Helps You Make Money (and How Doctor Offices Did It Great)

Doctor offices work in tough spots where every minute and dollar is important. Having too many workers when it's slow or machines sitting still when busy could lose money. Our computer programs fixed this by giving smart info that helped use resources right, so nothing was wasted. The result? Doctor offices didn't just stay open; they grew big while staying smart with stuff.

This is like problems in other jobs. Studies show most businesses only use about 60-70% of their resources well, leaving a lot unused. Bad use means higher costs, late work, and missed chances to grow. By using ways like our doctor programs, businesses can get to 85% or better, which helped make that $1 billion in extra money.

Tip 1: Do a Full Check of Your Resources to See What's Going On

The first thing we did in our computer setups was a big check: listing worker times, machine breaks, and how things move to find wastes. This showed hidden problems, like nurses waiting for papers or empty rooms.

How to Use This in Your Job:

• Store Example: Check your shop setup and worker times with tools like Google tools or Microsoft charts to see people walking in and sales each hour. Find quiet times where workers can do other jobs like putting away stuff.
• Factory Example: Use special programs (like NetSuite) to note machine work times and stuff moving, finding stuck spots like too much stored stuff that holds your money.

Easy Steps to Do It:

1. List your resources: Sort them (like people, things, money) and collect info over a normal time (week or month).
2. Use simple tools: Start with lists on paper or free apps like Trello; go bigger for more details.
3. Compare to others: Check against normal numbers—like try for 80% worker use in jobs.
4. Ask your team: Get ideas from workers to find other problems, like wrong skills for jobs.

Doctor offices that checked often got 15-25% better right away, freeing stuff for making money.

Tip 2: Make Smart Moves of Resources in Real Time

Our computer programs were great at changing resource use fast, like sending workers to patients right when needed and moving supplies to busy spots. This stopped too much work and made the most without tiring people.

How to Use This in Your Job:

• Store Example: Connect time-planning apps (like When I Work) with sales info to move workers quick—like from putting stuff away to helping customers when busy—for better help and more sales.
• Factory Example: Use just-in-time ways with tools like KanbanFlow, changing work lines based on orders to stop machines sitting and lower stored stuff costs.

Easy Steps to Do It:

1. Watch closely: Use screens (like in Tableau) for live looks at what resources need.
2. Make it automatic: Tools like Zapier can send alerts for changes, like telling bosses about uneven work.
3. Teach flexibility: Train workers for many jobs to make changes easy.
4. Check and fix: Meet each week to make better based on what happened.

This helped our doctor friends grow twice as big without twice the costs.

Tip 3: Connect Things and Listen to Customers for Better All the Time

A cool part of our programs was linking different parts—like money, times, and stuff—into one system, and using patient ideas to make resource use better. This made sure resources matched real needs, making people happy and work smooth.

How to Use This in Your Job:

• Store Example: Link customer tools (like Salesforce) with stuff lists to use buy info for deciding what to keep, cutting extra and selling faster.
• Factory Example: Connect supply tools (like SAP) with customer sites for ideas on quality, moving resources to popular things.

Easy Steps to Do It:

1. Find alone parts: List unconnected tools and start linking (begin small, like email to customer info).
2. Get ideas: Use questions or score tools after talks to see if resources work from customer eyes.
3. Fix bit by bit: Look at ideas every few months to move stuff—like spend more on good spots.
4. Check wins: Watch numbers like cost per thing made or how many customers stay before and after.

By linking resources to making customers happy, doctor offices used things better and got loyal friends, growing money long-term.

Wrapping Up: Open Your Business's Best with Real Ways to Do Better

The $1 billion in money made from our computer programs came from always trying to use resources the best—checking for info, moving smartly, and linking for lasting good. At Happy Avocado, we're giving these ways to all jobs, helping you make things automatic, organized, and best while thinking of customers for real wins.

If these tips sound good, think what a plan just for you could do. Set up a free check with Happy Avocado today to see how we can fix your money flow, make a strong base, and grow your money. Go to our site or follow @charlesschaar on X for more ideas from Warm Beach, Washington.

Charles Schaar started Happy Avocado, sharing 20+ years of doctor office new ideas for all business help. Email us at info@happyavocado.com.